Oncoscope-AI privacy policy
Oncoscope-AI LLC (collectively “Oncoscope-AI”, “we”, “us” or “our”), is an information services company that is committed to protecting and respecting your (“your” or “you”) privacy and personal information, meaning any information about you which is personally identifiable (“Personal Information”), that we may collect from or which you may submit to or through www.oncoscope-ai.com (the “Website”).
This privacy policy (the “Privacy Policy”), together with our Legal Terms of Use (here), describes how we may use your Personal Information and how that information may be used or disclosed by us.
Please read the following carefully to understand our views and practices regarding your Personal Information and how we will treat it.
This Privacy Policy applies only to Personal Information collected by us. It does not apply to Personal Information collected on any third-party site that may link to or be accessible to us over which we have no influence or control. The use of other sites, or the submission of Personal Information to other third-party sites, is at your own risk and subject to their privacy statements and policies.
Collecting Your Personal Information Directly from You
Generally, you can visit the Website without revealing who you are and without disclosing any of your Personal Information. However, there may be times when we require Personal Information about you or when you wish to disclose such Personal Information to us. Such Personal Information is obtained when submitted by you and is subject to the provisions set out in this Privacy Policy.
We may collect and process Personal Information about you. See, for example, the following representative types of data collection we may conduct:
Information that you provide by filling in forms on the Website, such as your personal details (e.g., your name, date of birth, etc.) or contact details (e.g., telephone number, email address, postal address, etc.). This includes information provided at the time of registering to use the registration-only sections of the Website.
If you contact us in writing, by email, or other electronic means, we may keep a record of that correspondence.
Details of your visits to the Website and information as you navigate through the Website together with details of the resources that you access. This information includes but is not limited to: usage details, IP addresses, location data, and other communication data which will be used in accordance with this Privacy Policy.
Where required by law, we may ask for your explicit consent to collect information considered to be sensitive Personal Information (such as health information). You may withdraw your consent at any time by contacting us at the details below. To be clear, we do not ask you to provide personal health care information that is identifiable to any individual to us through our general website (except, possibly, by way of association with your usage of the Website). Oncoscope-AI does not want or require your or any individual’s personally identifying health information to access or use the offerings that may be made available at the Website, and any action or attempt to do so by you is understood to be on a purely voluntary basis and may require Oncoscope-AI’s prior authorization of such disclosure according to Oncoscope-AI’s policies and procedures and your being in compliance with any and all applicable laws.
If you request a demo or other access or use of Oncoscope-AI’s offerings, you may be asked to provide personal information directly or through those applications. In addition to the general applicability of this Privacy Policy to any such offerings or associated communications or interactions, the use, access or benefit of any such offerings and any information collected through the same may be governed by specific end-user agreements, in addition to, or in lieu of, this Privacy Policy or the Legal Terms of Use.
We may be required by applicable law, or otherwise have agreed as a matter of law with you or other relevant third parties, to collect certain Personal Information about you as a condition to, or in connection with, your usage and/or access of any of Oncoscope-AI’s offerings. Failure to provide this information may prevent or delay the enjoyment of any services, benefits or other use or access of oneor more such offerings and/or our fulfillment of any commitment or obligation to you.
How We Will Use Your Personal Information
We may use your Personal Information for the following purposes, which are in our legitimate interests:
We and/or our service providers may analyze your Personal Information to gain a greater understanding of your needs and how we can improve our or our providers’ websites, products, services or other offerings. For instance, we or they may use your information to verify that content or other offerings from the Website is or are presented in the most effective manner for you and your device or to allow you to participate in the registration-only features of the Website if and as they made be made available and you choose to do use the same.
We may use your Personal Information to communicate to you about new services and products that may be of interest you. When you contact us or register online for a demo, one of our services and/or other offerings, you may be given the option of receiving periodic informational/promotional email, mail and/or other communications from Oncoscope-AI. You choose whether or not to receive such communications when you provide this information or by following the instructions provided in the email or on this Website at any time. Oncoscope-AI may utilize email marketing software as a third-party service to manage certain email and/or other modes of communication.
We may use your Personal Information to provide you with the services and products (if and when made available) you use or access via this Website, to assist with your questions about our services, billing, or payment methods, and to process or collect payments made in connection with our services to you.
We may use your Personal Information to respond to subsequent requests you may make of us.
We may use any of the categories of your Personal Information to exercise our legal rights where it is necessary to do so. For example, to detect, prevent, and respond to fraud claims, intellectual property infringement claims, or violations of law or the contract.
We may use your Personal Information for the conduct of research or similar purposes, on either an identifiable or anonymized basis, where you have granted authorization for us to use your information for such purposes, or where otherwise permitted by law.
If you do not want us to use your Personal Information in this way, please contact us at the details below.
Worldwide Transfer of Your Personal Information
Your Personal Information may be transferred to, stored, and processed in a country other than the United States. We have put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements so that your Personal Information is adequately protected. For more information on the appropriate safeguards in place, please contact us at the details below.
Third Parties
We may share your Personal Information with agents, contractors, or partners of Oncoscope-AI in connection with services that these individuals or entities perform for, or with, Oncoscope-AI. These agents, contractors, or partners are restricted from using this information in any way other than to provide services for Oncoscope-AI, or services for the collaboration in which they and Oncoscope-AI are engaged. We may, for example, provide your information to agents, contractors, or partners for hosting our Website and/or databases, for data processing services, or so that they can mail you information that you requested. We will not give, sell, rent, loan, or otherwise disclose any Personal Information to any third party unless permitted or otherwise authorized to do so in accordance with our Legal Terms of Use.
Oncoscope-AI reserves the right to share Personal Information in response to duly authorized information requests of any law enforcement agency, court, regulator, government authority, or other third parties where we believe such disclosure is necessary to comply with a legal or regulatory obligation or otherwise to protect our rights or the rights of any third party
We may also provide Personal Information to a third party in connection with the sale, assignment, or other transfer of the business of this Website, in which case We will require any such third party to agree to treat Personal Information in accordance with our Legal Terms of Use.
We also may share aggregated, non-personal information with unaffiliated third parties. This aggregate information does not contain any personally identifiable information about our users.
Information Security and Storage
We reserve the right to take appropriate legal action, including without limitation, referral to law enforcement, for any illegal or unauthorized use of this Website. We also reserve the right to take any action to prevent the unauthorized use of our intellectual property rights.
We may cooperate with any law enforcement authorities or court order requesting or directing us to disclose the identity of or locate anyone for the prevention or detection of crime or the apprehension or prosecution of offenders. There may be other circumstances in which we may be required by law to disclose information about you or your use of this Website. You waive and hold us harmless from any claims resulting from such disclosures and from any actions taken as a consequence of investigations by either us or law enforcement authorities.
We may investigate any complaints or reported breaches of this Privacy Policy and take any action that we deem appropriate (which may include, without limitation, removing any of your information, issuing warnings, suspending, restricting, or terminating your access to this Website). We also reserve the right at our discretion to suspend, restrict, or terminate your access to this Website at any time without notice if we have reasonable grounds to believe that you have breached this Privacy Policy or our Legal Terms of Use.
The Safety and Security of Your Personal Information Also Depends on You
If you choose or are given a user identification code, password, or any other information as part of our security procedures for one of the registration-only sections of the Website and/or in connection with any other Oncoscope-AI offerings, you are responsible for maintaining the confidentiality of your password and username for the Website, and you are responsible for all activities that are carried out under them.
We do not have the means to independently confirm the identities of people using the Website, and we will not be liable where your password or username is used by someone else. You agree to notify us immediately at the contact information provided below of any unauthorized use of your password or username of which you become aware. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if, in our opinion, you have failed to comply with any of the provisions of these terms or our Legal Terms of Use.
Please be aware that while we take appropriate steps to safeguard the security of your Personal Information, the transmission of information over the Internet cannot be considered completely secure, and, therefore, you do this at your own risk. Once we receive your Personal Information, we will implement strict security procedures with the objective of preventing unauthorized access.
Financial information and payment data that you provide to us in or via any functionalities, platforms or tools (if and when made available) relating to invoicing or payment, including credit card numbers, are or will be encrypted with a secure socket layer (SSL) encryption technology. This information may be accessible or accessed by Oncoscope-AI and/or its providers and/or our and/or their agents and personnel who maintain password and position-required access rights, as well as our or their third-party vendors who support any of Oncoscope-AI invoicing, billing, receivables and/or collections operations.
We do or will implement customary and appropriate technical and organizational measures to maintain a level of security appropriate, according to industry customs, to the risk to the Personal Information we may process (if, as and when we commence doing so). These measures are or will be aimed at maintaining the on-going integrity and confidentiality of Personal Information, and are and will be evaluated on a regular basis according to industry customs and practices.
We will retain any Personal Information in accordance with our record retention policy, as updated from time to time, and as long as we have a relationship with you. To request that your Personal Information be deleted from our databases, please see below for more information.
Cookies
Oncoscope-AI tracks visitors to our Website by collecting data elements called cookies and similar technologies (individually or collectively, “cookies”). Cookies collected from the Website are used to (1) enable certain functions and tools on this Website, (2) assist in the navigation of the Website, (3) track resources and data used on this site, (4) promote Oncoscope-AI products, services and other offerings, and (5) remember computer settings. Oncoscope-AI also collects other forms of non-personal information, such as browsers used to access our Website, search terms used to find the Website, and traffic referrals and links to our Website. Cookies are not permanently maintained within our tracking system. You may prevent your computer from accepting cookies by modifying the properties on your web browser; however, stopping your computer from accepting any or all cookies may limit your web browser’s functionality on the Website including as to use or access of Oncoscope-AI’s offerings.
If you wish to prevent the use of cookies or for your information to be included in aggregated data through Google Analytics or similar, you must modify the properties on your web browser for both, as described above.
Internet Links
As a convenience to our site visitors, the Website may contain links to a number of sites that may provide useful information. Links contained on the Website or delivered or otherwise communicated via or in connection with any of Oncoscope-AI’s offerings that result in transferring you to a non-Oncoscope-AI-owned or -managed or -controlled site may contain different information and/or different privacy policies from us. You should review the privacy policies of these non-Oncoscope-AI websites and/or seek or seek to receive specific information regarding that site’s or those sites’ privacy policies and procedures after leaving our Website or any other situs of Oncoscope-AI’s offerings. Oncoscope-AI is not responsible for the contents or privacy practices of any non-Oncoscope-AI website. Oncoscope-AI does not control, or have any input into, whether our business partners or internet-linked sites, use or accept cookies on their sites.
Updates and Changes
We may update this Privacy Policy from time to time. When we update it, we will make the updated Privacy Policy available on this page for your convenience. Changes and additions to the Privacy Policy are effective from the date on which they are posted. Please review the Privacy Policy from time to time to check whether we have made any changes to the way in which we use your Personal Information.
Children’s Privacy
You should be aware that this Website is not intended for, or designed to attract, individuals under the age of 18.
Your Rights over Your Personal Information
You have certain rights regarding your Personal Information, subject to local law. These may, as the applicable law applying to you and your usage of the Website may require (and only to such extent), include the following:
- To access your Personal Information;
- To amend the information we hold about you;
- To erase your Personal Information;
- To restrict our use of your Personal Information;
- To object to our use of your Personal Information;
- To receive your Personal Information in a usable electronic format and transmit it to a third party (right to data portability); and
- To lodge a complaint with your local data protection authority if one exists in your country.
We encourage you to contact us to update or correct your Personal Information if it changes or if the Personal Information we hold about you is inaccurate. Please note that we will likely require additional information from you in order to honor your requests.
Please note that should you request that your Personal Information cease to be used or to be deleted, you may continue to receive materials for a short period while we are updating our records and databases and otherwise prior to when we are able to honor your request.
How to Contact Us
Oncoscope-AI is based in the US and responsible for Personal Information that it collects and processes.
If you have any questions or concerns regarding the way in which your personal information is used, please contact us via email at [email protected].
Effective Date of Notice: September 18, 2024